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Naturalization Records

The Records

Records documenting the naturalization process fall into five categories: Declarations of Intention, Petitions, Naturalization Certificates, ancillary documents, and Indexes. The Clerk of Circuit Court is responsible for maintaining the records. They may exist either as original documents, filed separately or bound together, or as copies of the originals entered onto pre-printed forms in bound volumes. Additionally, they may be preserved in their original form, on microfilm, or in both formats.

Researchers using naturalization records will find relatively few early entries for women. From 1855 until the passage of the Married Woman's Act in 1922, citizenship was automatically conferred on the wife of any male citizen. Since then, women have been required to be naturalized in their own right.

Researchers should also note that about 25 percent of aliens filed only the declaration to become a citizen and never completed the entire three step process.. Many people filed only a Declaration of Intention because, according to the Wisconsin Constitution, it was all they needed in order to vote or to acquire government land by purchase or under the Homestead Act of 1862.

Naturalization records for Wisconsinites who became naturalized through the federal courts are available at the National Archives and Records Administration Regional Center in Chicago.

Declaration of Intent document (94k)
Declaration of Intention
Post-1906 (94k)

Declarations of Intention to Become a Citizen
Declarations of Intention (also known as "first papers") document the first step in the naturalization process. The Declaration consists of an oath asserting the petitioner's intent to become a citizen, to support the constitution, and to renounce foreign allegiance and hereditary titles. The pre-printed forms used to record Declarations prior to 1907 vary with the designs used by the different stationery companies printing such forms. In content, however, they are generally similar from court to court and from year to year during this period, though some variations do occur. The name of the applicant, the foreign ruler whose allegiance is being renounced, and the date are always shown. Declarations also typically include some or all of the following information about the applicant: age or birth date, place of birth, and date and place of entry into the United States.

Following federalization of the citizenship process in October 1906, standardized Immigration and Naturalization Service forms were adopted for general use. While the basic format of the Declaration remained the same, significantly more information about the petitioner was included. The revised form provided name, age, occupation, color, complexion, height, weight, color of hair and eyes, visible distinctive marks, place and date of birth, current residence, place of departure for the United States, name of vessel or type of conveyance, place and date of arrival in the United States and last foreign residence. The petitioner's photograph was required to be affixed to his or her copy of the Declaration and to the copy forwarded to the INS. No photograph will be found on the copy of the Declaration retained by the local court. However, a photograph often will appear with the Petition since the applicant was required to submit his or her copy of the Declaration when filing a Petition. Additional information was added to the Declaration in later years. In 1916, marital status and the spouse's name and residence were added, and in 1918 the spouse's place of birth was added. 1929 additions included the petitioner's address and nationality; the name, date of birth, place of birth, and the current residence of the petitioner's children; the spouse's birthrate and his/her place and date of entry into the United States; and the place and date of marriage.

Pre-1907 Petition (98k)
Pre-1907 Petition

Petitions (sometimes called Petitions and Oaths or Petitions and Records and commonly called "second papers") document the second step in the naturalization process. After serving the required period of residency, the applicant petitioned the court for admission to citizenship. The court then issued a naturalization certificate.

The Petition consists of the applicant's petition to the court and oath of allegiance, and affidavits of two witnesses attesting to the petitioner's good character and residency for the required time. The Petition may also include the order of the court admitting the applicant to citizenship, especially for records filed after 1902. As with the Declarations of Intention, the exact content of Petitions filed prior to October, 1906 varies from court to court and from year to year. Nonetheless, the name and oath of allegiance of the petitioner, date of the petition, names of the witnesses, and the sovereignty renounced always appear. In addition, some or all of the following may also be included: age or birthrate, port and date of entry into the United States, and date and place of filing the Declaration of Intention.

Post-1906 Petition (front) (95)
Post-1906 Petition
(front) (95k)

Post-1906 Petition (back) (93k)
Post-1906 Petition
(back) (93k)

After 1906, the INS adopted new petition forms for general use. The new forms contained the following information: petitioner's name; residence; occupation; date and place of birth; date and place of emigration; date, place, and vessel or other conveyance of entry into the United States; period of residency; place, date, and name of court where the Declaration of Intention was made; marital status; spouse's name, birthrate, and place of residency; and the names, dates of birth, places of birth, and residency of the petitioner's children.

Additional information was added to the petition forms after 1906. In 1910, the court order was altered to show denials of admission or continuations granted in the proceedings. The size of the form was greatly reduced in 1929. The information remained the same except that the place and date of the applicant's marriage was added, and the court order section was deleted and transferred to a separate document. In 1942, a record of departures from and returns to the United States was added. The witness' affidavits were revised to include their names, occupations, and places of residence. The date that citizenship was granted was added to the court order. At the time of naturalization, a petitioner was permitted to change his/her name, which was documented in the court order. Copies of the Declaration of Intention and the Certificate of Arrival were often attached to the Petition.

Naturalization Certificates
Naturalization Certificates, often called third papers, were issued to newly naturalized citizens as evidence of their status. Before 1907, standardized forms were not used and few courts retained copies of the certificates. Surviving copies are pre-printed forms in bound volumes. Typically, they repeat most of the information found in the Petition. After September, 1906, the INS issued serially numbered, two-part certificates. One copy went to the new citizen, the second to the INS. The local Clerk of Circuit Court retained only the Certificate Stub Books from which the certificates were separated. The stub books record name; certificate number; date; name of issuing court; number of the Declaration; volume and number of the Petition; date of the court order; and the names, ages, and places of residence of the spouse and minor children.

Pre-1907 Certificate (78k)
Pre-1907 Certificate

Handwritten Naturalization Certificate (80k)
Post-1906 Handwritten
Certificate (80k)

Ancillary Documents
Other documents are sometimes found with the naturalization records. Orders Granting and Denying Citizenship are the official orders of the Court conferring or denying citizenship. The Orders list name, any change of name, and the petition number for each individual. Orders may be accompanied by the Naturalization Petitions Recommended to be Granted which show the recommendations of the Immigration and Naturalization Service hearing officer.

Two witnesses are required to attest to the residency and character of the petitioner. When the petitioner lived outside the state in which application is being made during part of the required period of residency, two additional witnesses from the place of previous residency are also required to testify. In these cases, naturalization examiners in other states are empowered to take written Interrogatories or Depositions of Witnesses from those additional witnesses. These are then submitted to the court as part of the Petition.

Under the Repatriation Act of 1934, any woman who had or who believed she had lost her citizenship (as a result of the enactment of the Married Woman's Act) by virtue of her marriage to an alien prior to September 1922 and whose marriage with that alien had since terminated or who had lived continuously in the United States since her marriage was entitled to claim citizenship by submitting the Application to Take Oath of Allegiance (also called Repatriation Record). The application lists her name, place and date of birth, date of marriage, spouse's name, and the date of the termination of her marriage or continuous residency. An oath of allegiance is also included.

In addition to these types of documents, Transfers of Petitions [from other courts] and Certificates of Loyalty occasionally appear with the naturalization records.

Naturalization Index Card
Index Card (27k)

The indexes to naturalization records vary greatly from county to county. Researchers should review the specific description of the indexes for each county. Three different types of indexes are usually found: card indexes, usually on 3 x 5 cards; bound indexes, often with separate volumes for Declarations and Petitions; and indexes in the front of bound volumes of naturalization documents. Except for card indexes, these were usually not created in exact alphabetical order. A typical arrangement is the grouping names together alphabetically by the first letter of the last name and then listing them chronologically in the order that the declaration or petition was filed. For example, all names beginning with the letter "B" would be listed together, though they might appear in the sequence of Brown, Bates, Burford, Bost and Barumif, since that was the order in which they filed their applications. Other arrangements may group the names somewhat more closely but still not completely in alphabetical order. All names beginning with a common first letter and first vowel might be grouped together. Thus, "Bates" and "Barnes" would appear together in one group and "Bost" and "Boswick" in another. Beyond this, few generalizations may be made about the form or content of naturalization indexes.

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