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Supplementary Manual for Nominations to State and National Register of Historic Places

Presenting Nominations

State Historic Preservation Review Board

The following guidelines have been prepared at the request of the State Historic Preservation Review Board to address the quality and content of presentations by nomination preparers.

Presenting to the Board

The goal of your presentation is to provide a clear and convincing case for the eligibility of the property, citing the State Register and National Register of Historic Places criteria and area of significance.

Board members read all nominations prior to the Review Board meeting, so you should assume the members are already familiar with the property.

Present to the entire room

Presenters are asked to address the group from the front or side of the room. Speak to everyone in the room, since the interested audience may include other presenters and citizens.

Introduce yourself

Begin your presentation by introducing yourself, your organization, your client and any other guests associated with your project who are present. This relieves the chair of having to remember every consultant's name and to determine who is interested in a specific nomination.

Be organized and concise

Organize the presentation as a brief oral abstract of the nomination, not a recitation of the full content. A written outline will help you be well prepared, focused and concise.

Presentation length

  • Individual properties: A presentation should not exceed 10 minutes, plus time for questions from the board. This length must be strictly followed to ensure a timely schedule. If you believe special circumstances warrant additional time, discuss your need with staff well in advance of the meeting.
  • Districts and multiple properties: For these complex nominations, plan on presenting no more than 15 minutes, plus time for board questions.

Special hints for historic districts

Unlike local public meetings, where sponsors of historic district nominations often enjoy a presentation that takes more time and covers many buildings, Review Board meetings require a different presentation, one that is highly focused and brief.

  • Show views that illustrate the overall character of the district, represent the diversity of its resources, and highlight its most significant qualities. Keep in mind that there is no need to show or discuss each building.
  • Often it is appropriate to accompany general remarks with typical views of the district or views from or toward focal points of the district.
  • Avoid tedious presentation styles, such as showing each building in order of street address.
  • Don't show views of insignificant quality. Buildings hidden in foliage or views down the middle of the street do not add significance to your presentation.
  • It is unnecessary to show views of surrounding areas outside the district.

Preparing the Presentation

PowerPoint Presentations

We recommend preparing your presentation with Microsoft PowerPoint software. You should include an introductory slide which includes the property name, location and your name. End the presentation with a good view of the resource being nominated.

Your presentation is meant to provide a visual tour of the property. Carefully illustrating a property with good quality images can help you craft a convincing argument for the property's importance. These images are the last impression board members have of the property. It is in your best interest to use compelling, picturesque views and keep copy to a bare minimum. Also, it is important to compress all images in your PowerPoint file.

How to compress images in Microsoft PowerPoint
  1. Right-click on any image in your PowerPoint.
  2. Either a menu or Picture tool bar will appear. Follow the appropriate next steps below for what you see.
If you see a menu:
  1. Choose "Format Picture." A Format Picture menu will pop up.
  2. Click on the "Compress..." button in the lower left-hand corner of the menu. A "Compress Pictures" menu will pop up.
  3. Under "Apply to," select "All pictures in the document"
  4. Under "Change resolution," select "Web/Screen"
  5. Under "Options," make sure the "Compress Pictures" and "Delete all cropped area of pictures" boxes are checked
  6. Click OK. Save your document in order to save your changes.
If you see a Picture tool bar:
  1. Click on the
    Compress Pictures icon Image of the Compress Pictures icon in PowerPoint. (you can roll your mouse over the icons until you see the text Compress Pictures pop up)
  2. A "Compress Pictures" menu will appear
  3. Under "Apply to," select "All pictures in the document"
  4. Under "Change resolution," select "Web/Screen"
  5. Under "Options," make sure the "Compress Pictures" and "Delete all cropped area of pictures" boxes are checked.
  6. Click OK. Save your document in order to save your changes.
Tips for selecting quality images

  • When selecting images, consider why the property is significant and choose views that support those qualities.
  • Resist the temptation to use a large numbers of illustrations. Ask yourself if a secondary view from a similar perspective conveys additional information or is merely redundant. Do not use over and underexposed or blurred images. This keeps the presenter from having to apologize for poor images in the presentation.
  • Whenever possible, show images of the properties taken on bright, sunny days. Avoid backlit views.

Consider maps, aerial photos and historic views

While not required, maps or aerial photos can quickly orient those viewing the presentation of a historic district. Historic views can provide information on how a property changed over time.


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