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Electronic Records Program 1994-1995 Report

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Appendix 2: Series Scheduled to be Retained Permanently in the Creating Agency or the State Archives

Program staff identified all Records Disposition Authorizations (RDAs) that scheduled electronic records for permanent retention at the creating agency or at the State Archives. Once the RDAs were identified, program staff contacted the agencies to determine if the electronic records still existed and were in an accessible form. The following table lists the agency and series name, if the complete records series exists as of June 1, 1995, the retention period on the RDA, and the scheduled disposition.

Series scheduled Complete series exists at agency as of 6/1/95 Retention period Scheduled disposition
Department of Corrections
Psychological test answer data, 1976- No 25 years Transfer to SHSW
Department of Health and Social Services
Child Abuse and Neglect Data, 1977- *Yes 10 years Transfer to SHSW
Transitional information system data, 1974-1987 *Yes 10 years Transfer to SHSW
Hospital Rate Setting Commission
Accounts receivable surveys, 1986-87 No 4 years Transfer to SHSW
Annual hospital submissions form data, 1987 No 4 years Transfer to SHSW
Peer group data, 1987 No 4 years Transfer to SHSW
Rate requests and approvals summary data from rate orders, 1987 No 4 years Transfer to SHSW
Department of Industry, Labor and Human Relations
Comprehensive Employment Training Act participant applicant files, 1974- No 3 years Transfer to SHSW
Targeted jobs tax credit online computer file, 1979- Yes Program completion (Dec. 1994) Transfer to SHSW
Department of Natural Resources
Facility identification masterfile (FID), 1975- Yes n/a Permanent
Public water system data, 1974- Yes n/a Permanent
Water regulatory permit tracking, 1974- Yes n/a Permanent
Well construction reports, 1936- Yes n/a Permanent
Department of Public Instruction
District/school name and address file, 1967- No 1 year Transfer to SHSW
Ethnic data master file, 1974- No 1 year Transfer to SHSW
Needs assessment survey, 1973- No 1 year Transfer to SHSW
Non-public school enrollment file, 1965- No 1 year Transfer to SHSW
Public school enrollment file, 1962- No 1 year Transfer to SHSW
Department of Revenue
Fielded Sales Analysis System Master File (FSAS), 1975- No 4 years Transfer to SHSW
Sales Analysis System Master File (SAS), 1969- No 4 years Transfer to SHSW
State Assessment of Manufacturing Property Master File (SAM), 1974- No 1 year Transfer to SHSW
Department of Transportation
Wisconsin bridge system database, 1970- Yes 70 years Transfer to SHSW

 

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