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Electronic Records Program

Strategic Plan

The Electronic Records Program developed the following strategic plan to accomplish the legislative mandate. Upon completion of the project in 1998 staff will have developed recommendations for policies, procedures and recommendations for the preservation and access of historically significant information stored electronically within the State of Wisconsin.

Goal 1: Well-managed Pilot Electronic Records Program (Aug. 1994 -Aug. 1998)

Projects are best accomplished through efficient and effective management of time and resources. This should include coordination, communication, consultation with Division staff, agency personnel, archival professionals, and information technology professionals. A well-managed project will help meet the Project's mandate and Division goals.

Goal 2: A comprehensive plan for preservation of electronic records of permanent historic value (Jan. 1996 - July 1996)

The basic need to preserve electronic records as long as necessary or possible (i.e., in a manner that ensures readability, accessibility, and understandability) is the same as for all other record formats. However, of all record formats, electronic records are the least understood as far as strategies to fulfill preservation requirements are concerned. Understanding the requirements, expectations and parameters for preserving electronic records is basic to developing strategic recommendations for future action.

Goal 3: A comprehensive plan for accessibility of electronic records of permanent historic value (Aug. 1996 - Feb. 1997)

Open records law applies equally to records in an electronic format. Beyond the public's right to know, various user groups have specific access needs to government information and records. Balancing the rights of the public and the needs of information users with the resources available is essential to developing access strategy recommendations.

Goal 4: Assistance to state agencies in planning archival management of their electronic records (Aug. 1994 - Aug. 1998)

Archival management of electronic records requires an understanding and acknowledgment of the inadequacies of traditional records management. State agencies should have: 1) sufficient knowledge to actively plan for the archival management of electronic records; 2) incentives to implement efficient archival management of electronic records; and 3) a viable means of obtaining knowledge and training in the archival management of electronic records.

Goal 5: Implementation within programmatic context (July 1997 - Aug. 1998)

The implementation of the recommendations is a process involving the identification of barriers and assets, developing solutions to overcome barriers, and gathering the resources to implement those solutions. Understanding the limitations and strengths of the organization is essential to establishing a viable implementation strategy.

 

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