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Register of Deeds General Records Schedule

Permanent Retentions

The following records are recommended for permanent retention in the Register of Deeds office. Therefore, notification to the Historical Society is not applicable. If, however, you wish to dispose of any of these records series, the Historical Society must be notified of this action (see instructions for notifying the Historical Society).

Citations refer to Wisconsin Statutes, 1997-98.

Record Series
Retention & Authority
Notification
Annexation of territory by a city or village: related records permanent
s. 66.021 (8)(a)(e), 66.023 (10)
not applicable
Annulment, divorce or legal separation judgement which affects title to real estate or liability for payment of support or maintenance permanent
s. 767.255, 767.40 (2)
not applicable
Appointment of any guardian or conservator appointed in any other state, district, territory or country together with a duly authenticated copy of the appointment of the special guardian of such minor or incompetent person permanent
s. 786.25 (3)
not applicable
Armed forces: registration of all county persons who died in the services of the U.S. armed forces permanent
s. 45.35 (a)
not applicable
Articles of incorporation and amendments for mutual associations permanent
s. 215.71 (3)
not applicable
Articles of incorporation for capital stock associations and amendments permanent
s. 215.61 (3)
not applicable
Articles of incorporation for banking corporation and amendments permanent
s. 221.03 (3)
not applicable
Articles of incorporation; charter or patent of incorporation; certificate of organization or association of any corporation or joint stock company; articles of association or organization of any corporation; certificate or resolution for the purpose of amendment; every amendment in any form of the charter, patent, certificate or articles of association or organization or of the name, corporate powers or purposes of any corporation permanent
s. 891.20
not applicable
Assessors' plats and amendments permanent
s. 70.27 (2)(8)
not applicable
Authorization to execute conveyances on behalf of a private corporation permanent
s. 706.03 (3)
not applicable
Bulkhead line, establishment of or reestablishment of an existing bulkhead line along shore of navigable waters: map, description and ordinance permanent
s. 30.11 (3)
not applicable
Business partnership agreements, amendments, articles of dissolution permanent
s. 178.39
not applicable
Cemetery association (non-profit) certification resolutions and copy of proceedings permanent
s. 157.062 (9)
not applicable
Cemetery plat or map, records: order authorizing the vacating or replatting of the lands, record of a cataloged burial site permanent
s. 157.07 (1). 157.07 (5), 157.70 (2)(i)
not applicable
Census schedules None not applicable
Certificate of authorization to exercise fiduciary powers permanent
s. 221.04 (6)
not applicable
Certificate of conversion from a mutual association to a stock association or from a mutual savings and loan holding company to a stock savings and loan holding company. permanent
s. 215.58 (3)
not applicable
Certificate reorganizing a mutual association as a mutual savings and loan holding company permanent
s. 215.59 (1)(g)
not applicable
Certificates of conversion from a mutual savings bank to a stock savings bank permanent
s. 214.685 (5)
not applicable
Certified survey map and corrections of permanent
s. 236.34 (1), 236.295 (1)
not applicable
Chattel mortgages None not applicable
City condemnation and acquisition of property by cities, including report and plan of improvement, common council resolutions related to property permanent
s. 32.55 (3), 32.56 (2), 32.57 (7)(b)
not applicable
City: certificate showing that a city has established an official map permanent
s. 62.23 (6)(b)
not applicable
Condominium instruments: declaration, plats, and plans of a condominium and attached exhibits or schedules permanent
s. 703.07 (1)
not applicable
Contracts: credit sale of alcoholic dispensing equipment, share croppers permanent
s. 125 (33)(2)(e), 241.03 (1)
not applicable
Conveyance and instrument affecting title to land in this state and index permanent
s. 706.05 (1), 706.05 (7)
not applicable
Cooperatives: incorporation articles; contract between cooperative association and members terminations; weekly listing of all documents concerning cooperatives filed and recorded by secretary of state permanent
s. 185.05 (3), 185.42 (1), 185.42 (2)(5), 185.82 (3)
not applicable
Corporate name: record of those using name, amendments, discontinuance permanent
s. 134.17 (1)
not applicable
Corporations (miscellaneous non-profit): fraternal societies, VFW posts and affiliates permanent
s. 188.06, 188.11 (1)
not applicable
Corporations (non-stock): articles of incorporation; articles of merger or consolidation; weekly listing of all non-stock corporation documents filed and recorded by the secretary of state permanent
s. 181.32 (1), 181.45 (2), 181.67 (3)(a)
not applicable
Corporations (religious): certificate of establishment; certificate of consolidation; incorporation articles and amendments; dissolution of corporation permanent
s. 187.01 (2), 187.14 (4)(c), 187.16 (1)187.16 (1), 187.19 (10)
not applicable
Corporations: resolution dissolving domestic corporation permanent
s. 182.025 (2)
not applicable
Credit Unions: incorporation articles and amendments; certificate to Credit Union commissioner stating incorporation articles have been filed; commissioner of Credit Union's order or certificate canceling a Credit Union's charter permanent
s. 186.35 (1), 186.02 (3)(a), 186.38 (2), 186.315
not applicable
Daily report regarding system of tract indices or system of chain of title indices as required by county board of supervisors resolution permanent
s. 59.43 (12m)(c)
not applicable
Declaration of trust for domestic and alien corporations and amendments permanent
s. 226.14 (1)
not applicable
Deed: certificate of cancelled deed permanent
s. 75.23
not applicable
Descent of property, judgement to determine permanent
s. 867.05 (4)
not applicable
Discharge certificate from U.S. armed forces permanent
s. 45.21
not applicable
Drainage district, orders of organization, assessment for costs on drainage lands, order laying out drain permanent
s. 88.34 (9), 88.40, 88.94 (5)
not applicable
Estate transfer by will, intestacy or appointment, disclaimer of permanent
s. 853.40 (5)(e)
not applicable
Estates: Order settling small estates including those subject to claims of creditors permanent
s. 867.01 (3)(h), 867.02 (2)(h)
not applicable
Estates: statement terminating joint tenancy of life estate permanent
s. 867.04, 865.20 (2)
not applicable
Execution and sale of real estate, certificate of permanent
s. 815.38 (1),
59.43 (11)
not applicable
Exploration mining lease; and cancellation of permanent
s. 107.20 (1), 107.25 (2)
not applicable
Farmland preservation agreement and relinquishment permanent
s. 91.13 (9), 91.19(5)
not applicable
Farms or country estates, registration of names permanent
s. 59.76(1)
not applicable
Federal tax liens and certificates and notices affecting the liens and indexes permanent
s. 779.97 (2)(b)
not applicable
Forest croplands, order of entry, transfer, withdrawal permanent
s. 77.02 (3), 77.10 (2)(a) 2
not applicable
Forest land (managed): Orders regarding permanent
s. 77.82 (8), 77.91 (5)
not applicable
Forest lands (county): order of entry, withdrawals permanent
s. 28.11(4)(d)(11)(a)
not applicable
Grantor/grantee index -- index to real property records permanent
s. 59.43(9)
not applicable
Highway (controlled access): finding, determination and declaration designating a highway or controlled-access highway; notice of any vacation of a controlled-access highway permanent
s. 53.027 (1), 84.25, 83.027 (13), 84.25 (13)
not applicable
Highway assessments and apportionment on lands for county parks and parkways permanent
s. 27.065 (13)(c)
not applicable
Highway or street maps: map of proposed street or highway for purpose of widening, notice and map for right-of-way, alterations, etc. permanent
s. 80.64, 84.295 (10)(a)
not applicable
Highway register: county permanent
s. 83.01 (7)(g)
not applicable
Ice age trail areas: articles of dedication, amendments, revisions, withdrawal of articles permanent
s. 23.293 (15) (f), 23.293 (15) (17)(e)
not applicable
Index for ancillary documents of a county with a population of 500,000 or more who has copied a document by microphotography, microfilm or optical imaging permanent
s. 228.05
not applicable
Index of records or files kept in the register's office permanent
s. 59.43(10)
not applicable
Industrial development agencies: articles of incorporation permanent
s. 59.57(2)(e)(2)
not applicable
Inland lake protection and rehabilitation district, document authorizing creation of permanent
s. 33.265
not applicable
Interest in property, statement or certificate confirming permanent
s. 865.201 (2), 867.046 (1)(m)
not applicable
Judgment of declaration of interests in real property permanent
s. 841.10 (1)
not applicable
Land patents, U.S. None not applicable
Levy or writ of execution on real property permanent
s. 815.195
not applicable
Lien for threshing, husking, baling permanent
s. 779.50 (3)
not applicable
Lien judgement permanent
s. 75.521 (14)
not applicable
Lien or mortgage, discharge order permanent
s. 847.09
not applicable
Lien: certificate of redemption of judgment lien on loan permanent
s. 851.64
not applicable
Liquidated insurer, documents relating to property of permanent
s. 645.46 (17)
not applicable
Lis pendens permanent
s. 840.10 (1), 59.43(11)
not applicable
Marital property agreements and related statements permanent
s. 766
not applicable
Metro sewage district boundary: resolution to redefine permanent
s. 66.888 (1)(c)4b, 66.888 (1)(d)3
not applicable
Mineral interests: statement of claim permanent
s. 706.057 (4)
not applicable
Mineral rights register consisting of conveyances of mineral interests permanent
s. 706.055
not applicable
Monuments: survey conducted to erect monuments permanent
s. 60.84 (4)
not applicable
Mortgage liens upon public utilities and satisfaction of mortgage lien permanent
s. 66.066 (2)(b)
not applicable
Mortgage: certificate of discharge after foreclosure permanent
s. 846.13
not applicable
[Mortgage] title: evidence of right of creditor to acquire permanent
s. 815.53 (4)
not applicable
Name change: certified copy of order and indexes permanent
s. 786.36
not applicable
Natural areas heritage program: articles of dedication, amendments, withdrawals permanent
s. 23.29(16)(18)(f), 23.29 (20)(e)
not applicable
Oaths of office permanent
s. 19.01 (4) (d)
not applicable
Plat maps and corrections of permanent
s. 236.02 (10), 236.295 (1)
not applicable
Plat maps: notification to authorities to approve or permitted to object to the final plat that has been recorded permanent
s. 236.26
not applicable
Plat maps: resolution of municipality to waive its right to approve plats and resolution to rescind waiver permanent
s. 236.10 (5)
not applicable
Power of attorney permanent
s. 813.23 (1)(b)
not applicable
Probate judgment assigning an interest in real property upon closure of estate permanent
s. 863.29 (1)
not applicable
Proof of age (duplicate or certified copy) permanent
s. 889.28
not applicable
Public land: notice of pending application to lay out, widen, or vacate a public place permanent
s. 840.11 (1)840.11 (1)
not applicable
Public lands: abstract and records of all proceedings relating to the laying out, widening, extending or vacating any street, alley, water channel, park, highway or other public place by any court, county board, common council, village board or town board. permanent
s. 59.71
not applicable
Public lands: annulment of certificates and patents permanent
s. 24.35
not applicable
Rail property: release of first right to acquire by DOT permanent
s. 85.09 (5) (b)
not applicable
Railroads: map showing proposed route permanent
s. 190.10 (1)
not applicable
Railroads: surveyed map and certificate of the alteration or change of routes permanent
s. 191.20
not applicable
Real estate liens: payment affidavit for prior liens permanent
s. 779.98 (3)
not applicable
Real estate owners subject to building codes permanent
s. 62.17 (1)
not applicable
Real estate transfers permanent
s. 77.29
not applicable
Real estate: order confirming the sale of real estate of wards or incompetents permanent
s. 786.07
not applicable
Real property: affidavit of publication of a sale permanent
s. 985.12 (3)
not applicable
Release of power of appointment over legal or equitable interests in real or personal property permanent
s. 702.09 (3)(d)
not applicable
Rental units: certificates, waivers, stipulations relating to permanent
s. 101.122 (6)
not applicable
Retrocession of jurisdiction, documents concerning permanent
s. 1.031
not applicable
Savings bank: articles of incorporation of a savings bank and amendments permanent
s. 214.25 (5)
not applicable
School district: resolution by two or more school districts to establish an alternative method of governing assets and liabilities permanent
s. 66.03 (2c)(b)
not applicable
Security interest in personal property or goods or in crops growing or to be grown: financing statement or other document evidencing the creation of the security interest permanent
s. 409.401 (1)(a), 409.402 (1)(b), 409.402 (9), 59.43 (1)(n)
not applicable
Security interest upon certificate of title of motor vehicles and boats, memoranda regarding permanent
s. 30.572 (4)(5), 342.20 (3)
not applicable
Security interests: financing statements, amendments, termination statements, continuation statements, statements of assignment and statements of release permanent
s. 409.404 (1)(a), 409.405 (2), 409.410 (1)
not applicable
Sewer and transportation facilities, record of damage awards by condemnor permanent
s. 32.05(7)(c)
not applicable
Share croppers' contracts permanent
s. 241.03 (1)
not applicable
Solar access rights: notice granting permit, notice terminating rights, waiver of rights by permit holder permanent
s. 66.032 (6)(b), 66.032 (9)(c), 66.032 (10)
not applicable
Solid waste disposal facility or a hazardous waste facility: notation of the existence of permanent
s. 144.44 (4)(b), 59.43(1)(q)
not applicable
Surety company bond permanent
s. 344.36 (2)
not applicable
Surplus state-owned real property, agreement of transfer permanent
s. 16.375 (4)
not applicable
Surveyor's records, field notes None not applicable
Time-share instrument and amendments; termination agreement permanent
s. 707.21 (3), 707.24 (2)(b)
not applicable
Town boundary or name change: order or ordinance permanent
s. 59.17 (12); 59.23(2)(k)
not applicable
Town mutual corporate documents permanent
s. 612.81 , 59.43(12)(b)
not applicable
Town sanitary districts: order of establishment referendum and resolutions to consolidate districts permanent
s. 60.71 (7), 60.785 (2)(a)
not applicable
Towns: record of non-compliance with zoning ordinance permanent
s. 60.61 (5)b
not applicable
Tract index permanent
s. 59.43(12m)(a)
not applicable
Trademarks, labels, badges, statement or description of permanent
s. 132.04
not applicable
Trusts: disclaimer of real property or an interest in real property permanent
s. 701.27 (5)(e)
not applicable
Trusts: letters of trust for a foreign trustee [named in a will] permanent
s. 701.16 (1)(d)
not applicable
Village: petition for dissolution of a village and election results on question of permanent
s. 61.187 (2)
not applicable
Village records: Papers, documents and orders relating to the organization and incorporation or the alteration of the boundaries of any village permanent
s. 891.10
not applicable
Vital records: certificate of birth, death, divorce or annulment, marriage documents & related data plus indexes permanent
s. 69.01(15)(a), 59.43(1)(h)
not applicable
Woodland tax lands: entry, declassification of; tax law classification permanent
s. 77.16 (3)(7)(9)
not applicable
Writ of attachment and related records; discharge or attached real estate; certificate of judgement or satisfaction on money or property held by writ of attachment permanent
s. 59.43(11), 811.11, 811.17, 811.22
not applicable

 

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