The following records are recommended for permanent retention
in the Register of Deeds office. Therefore, notification to
the Historical Society is not applicable. If, however, you wish
to dispose of any of these records series, the Historical Society
must be notified of this action (see instructions
for notifying the Historical Society).
Citations refer to Wisconsin Statutes, 1997-98.
Record Series |
Retention & Authority |
Notification |
| Annexation of territory by a city or village: related records |
permanent
s. 66.021 (8)(a)(e), 66.023 (10) |
not applicable |
| Annulment, divorce or legal separation judgement which affects title to real estate or liability for payment of support or maintenance |
permanent
s. 767.255, 767.40 (2) |
not applicable |
| Appointment of any guardian or conservator appointed in any other state, district, territory or country together with a duly authenticated copy of the appointment of the special guardian of such minor or incompetent person |
permanent
s. 786.25 (3) |
not applicable |
| Armed forces: registration of all county persons who died in the services of the U.S. armed forces |
permanent
s. 45.35 (a) |
not applicable |
| Articles of incorporation and amendments for mutual associations |
permanent
s. 215.71 (3) |
not applicable |
| Articles of incorporation for capital stock associations and amendments |
permanent
s. 215.61 (3) |
not applicable |
| Articles of incorporation for banking corporation and amendments |
permanent
s. 221.03 (3) |
not applicable |
| Articles of incorporation; charter or patent of incorporation; certificate of organization or association of any corporation or joint stock company; articles of association or organization of any corporation; certificate or resolution for the purpose of amendment; every amendment in any form of the charter, patent, certificate or articles of association or organization or of the name, corporate powers or purposes of any corporation |
permanent
s. 891.20 |
not applicable |
| Assessors' plats and amendments |
permanent
s. 70.27 (2)(8) |
not applicable |
| Authorization to execute conveyances on behalf of a private corporation |
permanent
s. 706.03 (3) |
not applicable |
| Bulkhead line, establishment of or reestablishment of an existing bulkhead line along shore of navigable waters: map, description and ordinance |
permanent
s. 30.11 (3) |
not applicable |
| Business partnership agreements, amendments, articles of dissolution |
permanent
s. 178.39 |
not applicable |
| Cemetery association (non-profit) certification resolutions and copy of proceedings |
permanent
s. 157.062 (9) |
not applicable |
| Cemetery plat or map, records: order authorizing the vacating or replatting of the lands, record of a cataloged burial site |
permanent
s. 157.07 (1). 157.07 (5), 157.70 (2)(i) |
not applicable |
| Census schedules |
None |
not applicable |
| Certificate of authorization to exercise fiduciary powers |
permanent
s. 221.04 (6) |
not applicable |
| Certificate of conversion from a mutual association to a stock association or from a mutual savings and loan holding company to a stock savings and loan holding company. |
permanent
s. 215.58 (3) |
not applicable |
| Certificate reorganizing a mutual association as a mutual savings and loan holding company |
permanent
s. 215.59 (1)(g) |
not applicable |
| Certificates of conversion from a mutual savings bank to a stock savings bank |
permanent
s. 214.685 (5) |
not applicable |
| Certified survey map and corrections of |
permanent
s. 236.34 (1), 236.295 (1) |
not applicable |
| Chattel mortgages |
None |
not applicable |
| City condemnation and acquisition of property by cities, including report and plan of improvement, common council resolutions related to property |
permanent
s. 32.55 (3), 32.56 (2), 32.57 (7)(b) |
not applicable |
| City: certificate showing that a city has established an official map |
permanent
s. 62.23 (6)(b) |
not applicable |
| Condominium instruments: declaration, plats, and plans of a condominium and attached exhibits or schedules |
permanent
s. 703.07 (1) |
not applicable |
| Contracts: credit sale of alcoholic dispensing equipment, share croppers |
permanent
s. 125 (33)(2)(e), 241.03 (1) |
not applicable |
| Conveyance and instrument affecting title to land in this state and index |
permanent
s. 706.05 (1), 706.05 (7) |
not applicable |
| Cooperatives: incorporation articles; contract between cooperative association and members terminations; weekly listing of all documents concerning cooperatives filed and recorded by secretary of state |
permanent
s. 185.05 (3), 185.42 (1), 185.42 (2)(5), 185.82 (3) |
not applicable |
| Corporate name: record of those using name, amendments, discontinuance |
permanent
s. 134.17 (1) |
not applicable |
| Corporations (miscellaneous non-profit): fraternal societies, VFW posts and affiliates |
permanent
s. 188.06, 188.11 (1) |
not applicable |
| Corporations (non-stock): articles of incorporation; articles of merger or consolidation; weekly listing of all non-stock corporation documents filed and recorded by the secretary of state |
permanent
s. 181.32 (1), 181.45 (2), 181.67 (3)(a) |
not applicable |
| Corporations (religious): certificate of establishment; certificate of consolidation; incorporation articles and amendments; dissolution of corporation |
permanent
s. 187.01 (2), 187.14 (4)(c), 187.16 (1)187.16 (1), 187.19 (10) |
not applicable |
| Corporations: resolution dissolving domestic corporation |
permanent
s. 182.025 (2) |
not applicable |
| Credit Unions: incorporation articles and amendments; certificate to Credit Union commissioner stating incorporation articles have been filed; commissioner of Credit Union's order or certificate canceling a Credit Union's charter |
permanent
s. 186.35 (1), 186.02 (3)(a), 186.38 (2), 186.315 |
not applicable |
| Daily report regarding system of tract indices or system of chain of title indices as required by county board of supervisors resolution |
permanent
s. 59.43 (12m)(c) |
not applicable |
| Declaration of trust for domestic and alien corporations and amendments |
permanent
s. 226.14 (1) |
not applicable |
| Deed: certificate of cancelled deed |
permanent
s. 75.23 |
not applicable |
| Descent of property, judgement to determine |
permanent
s. 867.05 (4) |
not applicable |
| Discharge certificate from U.S. armed forces |
permanent
s. 45.21 |
not applicable |
| Drainage district, orders of organization, assessment for costs on drainage lands, order laying out drain |
permanent
s. 88.34 (9), 88.40, 88.94 (5) |
not applicable |
| Estate transfer by will, intestacy or appointment, disclaimer of |
permanent
s. 853.40 (5)(e) |
not applicable |
| Estates: Order settling small estates including those subject to claims of creditors |
permanent
s. 867.01 (3)(h), 867.02 (2)(h) |
not applicable |
| Estates: statement terminating joint tenancy of life estate |
permanent
s. 867.04, 865.20 (2) |
not applicable |
| Execution and sale of real estate, certificate of |
permanent
s. 815.38 (1),
59.43 (11) |
not applicable |
| Exploration mining lease; and cancellation of |
permanent
s. 107.20 (1), 107.25 (2) |
not applicable |
| Farmland preservation agreement and relinquishment |
permanent
s. 91.13 (9), 91.19(5) |
not applicable |
| Farms or country estates, registration of names |
permanent
s. 59.76(1) |
not applicable |
| Federal tax liens and certificates and notices affecting the liens and indexes |
permanent
s. 779.97 (2)(b) |
not applicable |
| Forest croplands, order of entry, transfer, withdrawal |
permanent
s. 77.02 (3), 77.10 (2)(a) 2 |
not applicable |
| Forest land (managed): Orders regarding |
permanent
s. 77.82 (8), 77.91 (5) |
not applicable |
| Forest lands (county): order of entry, withdrawals |
permanent
s. 28.11(4)(d)(11)(a) |
not applicable |
| Grantor/grantee index -- index to real property records |
permanent
s. 59.43(9) |
not applicable |
| Highway (controlled access): finding, determination and declaration designating a highway or controlled-access highway; notice of any vacation of a controlled-access highway |
permanent
s. 53.027 (1), 84.25, 83.027 (13), 84.25 (13) |
not applicable |
| Highway assessments and apportionment on lands for county parks and parkways |
permanent
s. 27.065 (13)(c) |
not applicable |
| Highway or street maps: map of proposed street or highway for purpose of widening, notice and map for right-of-way, alterations, etc. |
permanent
s. 80.64, 84.295 (10)(a) |
not applicable |
| Highway register: county |
permanent
s. 83.01 (7)(g) |
not applicable |
| Ice age trail areas: articles of dedication, amendments, revisions, withdrawal of articles |
permanent
s. 23.293 (15) (f), 23.293 (15) (17)(e) |
not applicable |
| Index for ancillary documents of a county with a population of 500,000 or more who has copied a document by microphotography, microfilm or optical imaging |
permanent
s. 228.05 |
not applicable |
| Index of records or files kept in the register's office |
permanent
s. 59.43(10) |
not applicable |
| Industrial development agencies: articles of incorporation |
permanent
s. 59.57(2)(e)(2) |
not applicable |
| Inland lake protection and rehabilitation district, document authorizing creation of |
permanent
s. 33.265 |
not applicable |
| Interest in property, statement or certificate confirming |
permanent
s. 865.201 (2), 867.046 (1)(m) |
not applicable |
| Judgment of declaration of interests in real property |
permanent
s. 841.10 (1) |
not applicable |
| Land patents, U.S. |
None |
not applicable |
| Levy or writ of execution on real property |
permanent
s. 815.195 |
not applicable |
| Lien for threshing, husking, baling |
permanent
s. 779.50 (3) |
not applicable |
| Lien judgement |
permanent
s. 75.521 (14) |
not applicable |
| Lien or mortgage, discharge order |
permanent
s. 847.09 |
not applicable |
| Lien: certificate of redemption of judgment lien on loan |
permanent
s. 851.64 |
not applicable |
| Liquidated insurer, documents relating to property of |
permanent
s. 645.46 (17) |
not applicable |
| Lis pendens |
permanent
s. 840.10 (1), 59.43(11) |
not applicable |
| Marital property agreements and related statements |
permanent
s. 766 |
not applicable |
| Metro sewage district boundary: resolution to redefine |
permanent
s. 66.888 (1)(c)4b, 66.888 (1)(d)3 |
not applicable |
| Mineral interests: statement of claim |
permanent
s. 706.057 (4) |
not applicable |
| Mineral rights register consisting of conveyances of mineral interests |
permanent
s. 706.055 |
not applicable |
| Monuments: survey conducted to erect monuments |
permanent
s. 60.84 (4) |
not applicable |
| Mortgage liens upon public utilities and satisfaction of mortgage lien |
permanent
s. 66.066 (2)(b) |
not applicable |
| Mortgage: certificate of discharge after foreclosure |
permanent
s. 846.13 |
not applicable |
| [Mortgage] title: evidence of right of creditor to acquire |
permanent
s. 815.53 (4) |
not applicable |
| Name change: certified copy of order and indexes |
permanent
s. 786.36 |
not applicable |
| Natural areas heritage program: articles of dedication, amendments, withdrawals |
permanent
s. 23.29(16)(18)(f), 23.29 (20)(e) |
not applicable |
| Oaths of office |
permanent
s. 19.01 (4) (d) |
not applicable |
| Plat maps and corrections of |
permanent
s. 236.02 (10), 236.295 (1) |
not applicable |
| Plat maps: notification to authorities to approve or permitted to object to the final plat that has been recorded |
permanent
s. 236.26 |
not applicable |
| Plat maps: resolution of municipality to waive its right to approve plats and resolution to rescind waiver |
permanent
s. 236.10 (5) |
not applicable |
| Power of attorney |
permanent
s. 813.23 (1)(b) |
not applicable |
| Probate judgment assigning an interest in real property upon closure of estate |
permanent
s. 863.29 (1) |
not applicable |
| Proof of age (duplicate or certified copy) |
permanent
s. 889.28 |
not applicable |
| Public land: notice of pending application to lay out, widen, or vacate a public place |
permanent
s. 840.11 (1)840.11 (1) |
not applicable |
| Public lands: abstract and records of all proceedings relating to the laying out, widening, extending or vacating any street, alley, water channel, park, highway or other public place by any court, county board, common council, village board or town board. |
permanent
s. 59.71 |
not applicable |
| Public lands: annulment of certificates and patents |
permanent
s. 24.35 |
not applicable |
| Rail property: release of first right to acquire by DOT |
permanent
s. 85.09 (5) (b) |
not applicable |
| Railroads: map showing proposed route |
permanent
s. 190.10 (1) |
not applicable |
| Railroads: surveyed map and certificate of the alteration or change of routes |
permanent
s. 191.20 |
not applicable |
| Real estate liens: payment affidavit for prior liens |
permanent
s. 779.98 (3) |
not applicable |
| Real estate owners subject to building codes |
permanent
s. 62.17 (1) |
not applicable |
| Real estate transfers |
permanent
s. 77.29 |
not applicable |
| Real estate: order confirming the sale of real estate of wards or incompetents |
permanent
s. 786.07 |
not applicable |
| Real property: affidavit of publication of a sale |
permanent
s. 985.12 (3) |
not applicable |
| Release of power of appointment over legal or equitable interests in real or personal property |
permanent
s. 702.09 (3)(d) |
not applicable |
| Rental units: certificates, waivers, stipulations relating to |
permanent
s. 101.122 (6) |
not applicable |
| Retrocession of jurisdiction, documents concerning |
permanent
s. 1.031 |
not applicable |
| Savings bank: articles of incorporation of a savings bank and amendments |
permanent
s. 214.25 (5) |
not applicable |
| School district: resolution by two or more school districts to establish an alternative method of governing assets and liabilities |
permanent
s. 66.03 (2c)(b) |
not applicable |
| Security interest in personal property or goods or in crops growing or to be grown: financing statement or other document evidencing the creation of the security interest |
permanent
s. 409.401 (1)(a), 409.402 (1)(b), 409.402 (9), 59.43 (1)(n) |
not applicable |
| Security interest upon certificate of title of motor vehicles and boats, memoranda regarding |
permanent
s. 30.572 (4)(5), 342.20 (3) |
not applicable |
| Security interests: financing statements, amendments, termination statements, continuation statements, statements of assignment and statements of release |
permanent
s. 409.404 (1)(a), 409.405 (2), 409.410 (1) |
not applicable |
| Sewer and transportation facilities, record of damage awards by condemnor |
permanent
s. 32.05(7)(c) |
not applicable |
| Share croppers' contracts |
permanent
s. 241.03 (1) |
not applicable |
| Solar access rights: notice granting permit, notice terminating rights, waiver of rights by permit holder |
permanent
s. 66.032 (6)(b), 66.032 (9)(c), 66.032 (10) |
not applicable |
| Solid waste disposal facility or a hazardous waste facility: notation of the existence of |
permanent
s. 144.44 (4)(b), 59.43(1)(q) |
not applicable |
| Surety company bond |
permanent
s. 344.36 (2) |
not applicable |
| Surplus state-owned real property, agreement of transfer |
permanent
s. 16.375 (4) |
not applicable |
| Surveyor's records, field notes |
None |
not applicable |
| Time-share instrument and amendments; termination agreement |
permanent
s. 707.21 (3), 707.24 (2)(b) |
not applicable |
| Town boundary or name change: order or ordinance |
permanent
s. 59.17 (12); 59.23(2)(k) |
not applicable |
| Town mutual corporate documents |
permanent
s. 612.81 , 59.43(12)(b) |
not applicable |
| Town sanitary districts: order of establishment referendum and resolutions to consolidate districts |
permanent
s. 60.71 (7), 60.785 (2)(a) |
not applicable |
| Towns: record of non-compliance with zoning ordinance |
permanent
s. 60.61 (5)b |
not applicable |
| Tract index |
permanent
s. 59.43(12m)(a) |
not applicable |
| Trademarks, labels, badges, statement or description of |
permanent
s. 132.04 |
not applicable |
| Trusts: disclaimer of real property or an interest in real property |
permanent
s. 701.27 (5)(e) |
not applicable |
| Trusts: letters of trust for a foreign trustee [named in a will] |
permanent
s. 701.16 (1)(d) |
not applicable |
| Village: petition for dissolution of a village and election results on question of |
permanent
s. 61.187 (2) |
not applicable |
| Village records: Papers, documents and orders relating to the organization and incorporation or the alteration of the boundaries of any village |
permanent
s. 891.10 |
not applicable |
| Vital records: certificate of birth, death, divorce or annulment, marriage documents & related data plus indexes |
permanent
s. 69.01(15)(a), 59.43(1)(h) |
not applicable |
| Woodland tax lands: entry, declassification of; tax law classification |
permanent
s. 77.16 (3)(7)(9) |
not applicable |
| Writ of attachment and related records; discharge or attached real estate; certificate of judgement or satisfaction on money or property held by writ of attachment |
permanent
s. 59.43(11), 811.11, 811.17, 811.22 |
not applicable |
