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Obtaining Copies from the Archives

Obtaining Copies from the Archives

General Policy
Paper copies can be made from most materials in the Archives collections, and can be mailed or faxed to researchers. The Archives will also make copies of photographs, sound recordings, and microfiche materials.

Most Archives materials may be copied unless their physical condition or legal constraints prohibit it. The Archives reserves the right to deny photocopying of materials for either reason. Rare, fragile, and large format items such as bound newspapers may not be photocopied. Most other printed or microform items may be photocopied. At the present time we do not have the capability to scan written materials and send electronic files via e-mail.

Photocopying generally is done in folder-level lots (the full contents of a folder) and/or continuous runs of pages. Requests should include specific box and folder locations of desired material. In most cases we cannot provide exact costs in advance, but staff will try to provide estimates of approximate costs.

If the researcher does not have specific information regarding the records to be copied, we recommend purchasing the finding aid to the collection from which copies are desired so that the researcher may identify material needed.

The Historical Society has millions of images in its collections. We will conduct limited research into our holdings and supply up to ten photocopies of images in response to a customer's specific request. Fees are outlined in the Library-Archives service fee schedule.

More extensive research assistance may be possible on a case-by-case basis by contacting the visual archives (see contact information, below). Thousands of images are also viewable by going to Wisconsin Historical Images.

Archives Finding Aids
Many archival collections have detailed finding aids designed to assist researchers in identifying relevant materials. The availability of a finding aid will be indicated in the ArCat online catalog record. The fee for copies of finding aids is listed in Library-Archives Fees.

Document Certification
When necessary for legal purposes, the Archives will certify that a copy is a true and accurate representation of the original. The Wisconsin Attorney General's office has advised the Historical Society that our certification is suitable for court purposes, and that no additional notarization is necessary.

Placing an Order
Researchers who cannot visit the Archives may order copies by mail, fax or e-mail. We do not accept orders by phone. Contact Us.

Click to display an overview of all Library-Archives service fees.

Requests for which specific folders and/or pages cannot be identified will be treated as requests for research assistance. The Archives can provide only limited research service and reserves the right to turn down research requests on a case-by-case basis. Research requests require prepayment.

Credit card (Visa or Mastercard) payment is preferred, and is required for international orders. When confirming the order, provide your credit card number, expiration date and name as it appears on the card. If you are unable or unwilling to pay via credit card, contact staff to discuss other methods of payment.

On-site Copying
Visitors may use self-service machines to copy most archival material. Cash (.15/copy) or debitcard (.10/per copy) may be used. Debitcards may be purchased from a machine near the Library Circulation Desk (2nd floor). To purchase a Debitcard you must use a $1.00 bill. The Library can neither break bills nor provide bills in exchange for coins. Staff will be happy to assist you with the copying equipment as necessary.

For more information about obtaining copies, call the Archives Reference Desk at 608-264-6460.


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