Notes for National
History Day Student Researchers
Pens, bags and backpacks are not allowed in the Archives. No
food or beverages should be brought into the Library or Archives.
Sack lunches that remain closed can be stored with student materials
in the Library Reading Room.
Copies: Copies in both the Library and Archives
must be made using a copy card. Copy cards, usable anywhere
on campus, can be purchased with one dollar bills in the library.
The actual copy card only costs 25 cents and the remaining 75
cents of the dollar used to purchase the card is automatically
added to the value of the card. Copies cost 10-15 cents each
and microfilm copies cost 25 cents. Students planning on making
copies should bring enough one dollar bills since change for
larger bills is not available at the WHS.
Digital Photography: Taking digital photos
is often the best way to get a high-quality copy of a photograph
for a project. Student research groups have special permission
to use digital cameras in the Archives. Teachers or students
should bring their own cameras for this purpose, unless they
are with National History Day and have arranged in advance for
NHD staff to be present with a camera.
We ask that students only go into the library stacks to find
books and refrain from socializing there. Researchers working
nearby and staff members in adjacent rooms are easily disturbed
when students congregate in the stacks—even if the students
do not intend to be disruptive. Please ask students to use the
library tables in the research room as their research base.
They are welcome to spread out with their materials and talk
about their projects there.
Preparation: By searching the Library
Catalog (formerly MadCat) and ArCat (the Archives Catalog) in advance, prepared
students will have a more productive experience. Instructional
handouts are included in this packet and preparation details
are included on the next page. By “pre-searching,”
students will be able to record useful items and begin researching
at the library and archives as soon as possible.
Borrowing Library Materials: Interlibrary loan
(ILL) can be a convenient means of borrowing library materials
for use away from Madison. With ILL you take citations
for the items you want to borrow back to your hometown library,
request the materials through the home library, and the libraries
take care of all transportation issues.
Persons applying for a WHS borrowing card must be Wisconsin
residents and present identification that verifies both identity
and current Wisconsin residential address. The ID
requirement excludes most K-12 students from borrowing materials,
but adults accompanying a school group (teachers, school librarians
or chaperones) are eligible for a WHS borrowing card.
If you wish to borrow WHS materials directly for members of
a school group, please note the following:
- Request your card early on during your group's visit
– not as your group is getting ready to leave. Please
have Wisconsin identification ready when you apply for the
card. The Library cannot issue borrowing cards to non-Wisconsin
residents or to persons without Wisconsin ID.
- All loans made on a borrowing card are the responsibility
of the cardholder – even if they were borrowed for another
- The loan period for most WHS items is 28 days. We
send an overdue notice to the cardholder the day after an
item's due date, and two weeks later if necessary.
Many loans can be renewed, either online or by phoning or
emailing the Library Circulation Office. Please remember
to be courteous. Many students use the library for research
and may need to use the same research materials.
- Items not returned or renewed within 28 days of the due
date are considered “lost” and a bill for $95.00
per item is sent to the cardholder. Distance from Madison
is not considered grounds to waive a library fine.
There are several
ways to return WHS Library materials:
- Visit Madison to return them directly to the WHS Library.
A 24 hour book return is available outside the main entrance
to our building.
- Mail them to WHS Library Circulation, 816 State Street,
Madison, WI 53706. We strongly recommend using a trackable
- WHS Library materials can be returned to any UW System
library. The most secure way to do this is to visit
the library at your nearest UW campus and ask the staff for
discharge receipts. That will give you proof that the
loans are off your library record.