Wisconsin Historical Society

Employment Information

Finance and Operations Specialist (part-time LTE)

Museums, historic sites, employment

Finance and Operations Specialist (part-time LTE) | Wisconsin Historical Society

Finance and Operations Specialist (part-time LTE)


Type of Employment:                        Part Time (20-35 hours per week)

Salary:                                     Pay range is $15.42 to $18.03 per hour depending on qualifications and experience

Contact:                                  Shannon Wendt, Budget Director

Deadline to Apply:                Applications will be accepted until the position is filled

The Wisconsin Historical Society’s Division of Museums and Historic Sites is seeking an energetic, detail-orientated, responsible individual to assist Division leadership in a variety of finance, bookkeeping, and operational support activities.  This position will also support the Wisconsin Historical Museum and Wade House Historic Site. 

This position requires 20-35 hours per week with flexible scheduling, if needed, and will serve an ongoing function.  The position is located at the Historical Society’s headquarters location in Madison.  Please note, the position does not include paid time off or benefits upon hire.

Duties of the Financial Specialist include:

-          Processing and tracking payments

-          Assisting Site Directors and Division leadership in calendar year budgeting

-          Monitoring spending against budgets

-          Overseeing employee credit card purchases and the reconciliation process

-          Working collaboratively to improve processes and document workflows

-          Serving as the liaison between the Division and the Historical Society’s central Finance Team

-          Providing operational support to Division leadership, including scheduling meetings, coordinating with Museum & Site Directors across the state, and assisting in the general operation of the Division


Required qualifications include:

-          Experience in finance, accounting, or bookkeeping

-          Strong analytical skills and attention to detail

-          An ability to multi-task while maintaining a high degree of accuracy and organization

-          Strong oral and written communication skills

-          Ability to work effectively and collaboratively in a team setting

-          Positive attitude

-          Self-starter

-          Experience with Microsoft Excel


Preferred qualifications include:

-          Experience with Oracle Peoplesoft or similar system

-          Knowledge of State of Wisconsin travel and purchasing rules

Special Notes:

-          A criminal background check will be required before an offer is extended.

How to Apply:

Submit a cover letter and current resume to Shannon Wendt (Shannon.wendt@wisconsinhistory.org). Applications materials will be accepted until the positions have been filled.