See the Society's policies and procedures for purchasing copies by selecting from the menu below.
Most Library and Archives materials may be copied unless their physical condition or legal constraints prohibit it. We reserve the right to deny copying of materials. Rare, fragile, and large format items such as bound newspapers may not be copied. Most other printed or microform items may be copied.
Researchers who cannot visit the Library-Archives may order copies by e-mail or letter. We do not accept orders by phone. In your request, please be sure to include a specific reference to title, author and page numbers for library materials; and collection title, call number, box and folder number (if known) for archival materials. Copies may be delivered as a PDF or mailed as photocopies. Normal turn-around time is approximately two to four weeks, but may be longer.
Email requests can be sent to:
Please note: Requests that do not include a specific reference to title, author and page numbers will be treated as requests for research assistance. The Library and Archives can only provide limited research service and we reserve the right to turn down research requests on a case-by-case basis.
List of Fees
The Library-Archives can only provide limited research assistance to those who cannot visit the Historical Society. If you need assistance conducting your research, please contact us, and we will advise you regarding whether we can undertake the work.
Out of State
|Copies ordered by mail or email||$10 Service Charge per order* plus 25¢/page||$15 Service Charge per order* plus 25¢/page||$20 Service Charge per order* plus 25¢/page|
|Sound Recordings||$10 Service Charge plus $20/hour of original audio, choice of CD or MP3 file||$15 Service Charge plus $20/hour of original audio, choice of CD or MP3 file||$20 Service Charge plus $20/hour of original audio, choice of CD or MP3 file|
*Each discrete question is a separate order. A single email requesting three obituaries will be billed as three orders. A request for copies from two books or two collections will be treated as two orders. Orders for extensive copying from archival collections (more than 300 pages) may incur additional charges.
Out of State
|Rush Fee: within 7 working days||$25 in addition to all other fees||$25 in addition to all other fees||$25 in addition to all other fees|
|Document Certification||$10 in addition to all other fees||$10 in addition to all other fees||$10 in addition to all other fees|
Purchasing Copies of Pre-1907 Vital Records
The Society provides copies of birth, death, and marriage registrations, compiled Civil War service records and biographical information. These records are searchable from our Research Your Family History page, and may be ordered directly through an online store. For assistance with the online index please email firstname.lastname@example.org
Out of State
|Pre-1907 Birth, Marriage and Death Records||10% discount||$15 per record||$15 per record|
|Civil War Service Records||10% discount||$20 per name searched||$20 per name searched|
|Wisconsin Name Index (Biographical Information)||10% discount||$15 per record provided||$15 per record provided|
Methods of Payment
Credit card (Visa or MasterCard) payment is preferred, and is required for international orders. When confirming the order, provide your credit card number, expiration date, 3-digit security code, name as it appears on the card and your billing address. If you are unable or unwilling to pay via credit card, contact staff to discuss other methods of payment. Staff will provide details about payment via email, but questions about fees can be directed to reference staff 608-264-6535 (library) or 608-264-6460 (archives).
On-Site Copying / Self-Service Copying
In the Archives:
Visitors may use self-service machines to copy most archival material or save images to a flash drive. Copies cost ($.07) per page. Wiscards are required for printing, non-UW Madison guests may obtain a guest copy card at the reference desk. Saving images to a flash drive is free. Photographs may not be scanned to a flash drive, but paper copying is allowed.
Additionally, we do allow the use of digital photography in the archives. Researchers wanting to take photos should bring their own equipment and must agree to our reference photography agreement before taking any photographs.
In the Library:
Visitors may use self-service machines to copy printed materials and microforms or save images to a flash drive. Copies cost ($.07) from printed materials and ($.25) from microforms. Saving images to a flash drive is free. Copiers do not operate with cash but rather with a Wisccard. Non-UW Madison guests may obtain a guest copy card from the reference desk.
The Historical Society does maintain its own microfilm production lab, and it is possible to purchase reels of micofilm for both personal and insitutional use. A catalog of microfilm is available for our website and orders are filled directly through this online store. The collection includes the majority of the Historical Society's newspaper collection, as well as,
- State Agency Records
- Manuscript collections
- PhD dissertations
- Pre-1820 American books
- Pre-1850 American magazines
- Also on microform is the Library's collection of family history records, including published and microfilmed family histories, church and cemetery records, birth, death and marriage registrations, federal and state census, local histories, and military information covering the United States and Canada.
The Historical Society can make digital and print reproductions of photographs and other visual materials in our holding. The Society's holdings contain millions of photographs, of which
90,000 photos, drawings, paintings and other materials are available for purchasing and viewing online at Visual Materials in Our Collections.
Image Price List (PDF)
If you are interested in images not currently available on our website, we will conduct limited research into our holdings. More extensive research assistance may be possible on a case-by-case basis by contacting the visual archives. Normal turn-around time is approximately two to four weeks, but may be longer.
Contact the visual archives by email: email@example.com
Visiting the Library and Archives
Contact our Library and Archives staff at 608-264-6535 or by email below: